File Tracking Software - RFID, Barcode, and Customizable Tracking Software
FileTrackerIoT is your 360˚ Documents, Files, and Archives Command Center, enhanced with Tracking Software.
Total Tracking Visibility (TTV) software is designed based on the requirements defined by our global government and commercial customers
Check-in / Check-out
Staff file requests
- Enables one or multiple files to be checked-out by selecting destination from drop-down list or by scanning a barcode representing the destination
- Enables action assignments and tracking time-taken to perform action
- Ready-for-pickup messaging
Enables staff to send file and archive Requests to file management staff for delivery or pickup
Real-Time Tracking
RFID antennas can be placed throughout facilities
- Each antenna or set of antennas establishes a ‘location zone’
- Files are passively detected as they pass through location zones
- Locations automatically update to the database so that staff know the current locations of all files
- Software tracks direction-of-travel
Inventories
Supports mobile scanners with barcode and RFID
- Each physical location is identified by a barcode location label
- User scans location barcode or selects location from drop-down location list
- Scanner transmits radio waves 20’+ to rapidly inventory all files at the location
- Inventory data updates software
Locate Files
Mobile scanner enables needed files to be quickly located
- Enter needed file #’s to mobile scanner
- Point scanner around offices, work areas and file rooms
- Scanner beeps and highlights located file
- Utilizes frequency of beeps, cold-warm-hot color scale and 0 to 100 numeric index to guide User right to the file
Task Management
Supports tasks and task workflows
- Manages file archive and destruction dates
- Software alerts, messaging and calendaring of tasks with upcoming and due dates
- Establishes work groups with notifications and approval requests
- Tasks display to global dashboard and to each work group User’s personal task list
FileTrackerIoT - File Tracking Software Platform
File Management Software
- Total Tracking Visibility (TTV) is the intelligence of your operation, the command center that controls records management.
- Complete document, file and archives management.
- Rapidly configurable to each customer’s exacting data, tracking, workflow, security and reporting requirements.
- Seamless management of physical and electronic documents, records and archives.
File Management Software
- FileTrackerIoT is the intelligence of your operation, the command center that controls records management
- Complete document, file and archives management
- Rapidly configurable to each customer’s exacting data, tracking, workflow, security and reporting requirements
- Seamless management of physical and electronic documents, records and archives
Analytical Dashboards
- Graphs and charts provide a snapshot view of important file management data.
- All task and alerts link to table-view lists of records and archives that are due for task performance, with task and alert details and User and group notifications.
- Total Tracking Visibility (TTV) automates and digitizes records related task management.
Analytical Dashboards
- Graphs and charts provide a snapshot view of important file management data
- All task and alerts link to table-view lists of records and archives that are due for task performance, with task and alert details and User and group notifications
- FileTrackerIoTautomates and digitizes records related task management
Dashboard Task Calendar
- Total Tracking Visibility (TTV) software includes calendar that displays tasks that are due for performance in the future and tasks that are overdue for performance.
- Tasks display on calendar at configurable time intervals prior to task due dates.
- Tasks are color-coded based on time interval, such as, within 90 days, within 30 days, within one week, due today or overdue.
Dashboard Task Calendar
- FileTrackerIoT includes calendar that displays tasks that are due for performance in the future and tasks that are overdue for performance
- Tasks display on calendar at configurable time intervals prior to task due dates
- Tasks are color-coded based on time interval, such as, within 90 days, within 30 days, within one week, due today or overdue.
Check-out and Check-in
- Total Tracking Visibility (TTV) software includes check-out and check-in screens to speed and automate file movements.
- Check-outs include destination to which being transferred, reason for transfer and expected return date utilizing RFID/barcode USB scanner and automated tracking at file and archive room doorways.
- Check-ins can be for single records, stacks of records or carts of records ‘all at once’.
Check-out and Check-in
- FileTrackerIoT includes check-out and check-in screens to speed and automate file movements.
- Check-outs include destination to which being transferred, reason for transfer and expected return date utilizing RFID/barcode USB scanner and automated tracking at file and archive room doorways.
- Check-ins can be for single records, stacks of records or carts of records ‘all at once’
Data Entry
- Includes data screens for documents/folios, files and archives.
- Data can be input by keyboard and/or imported from backend software systems.
- Unlimited data fields for documents, files and archives.
- Supports text entry, drop-down lists, calendar dates or Yes/No checkbox fields.
Data Entry
- Includes data screens for documents/folios, files and archives.
- Data can be input by keyboard and/or imported from backend software systems.
- Unlimited data fields for documents, files and archives.
- Supports text entry, drop-down lists, calendar dates or Yes/No checkbox fields.
Mobile Computing
- To achieve most effective records management, scanner and tablet mobile computing is core to the required capabilities of the file management system.
- Files move from person-to-person and place-to-place after check-out, meaning that files-in-circulation must be inventoried on an ongoing basis so that staff know where files are located right-now.
- The mobile scanner includes software that utilizes frequency of scanner beeps, cold-warm-hot graph and 0 to 100 numeric index to guide Users right to needed files.
Electronic Records
- Total Tracking Visibility (TTV) software is available with cost effective and user-friendly capabilities for attaching electronic documents to software document and file folder database records.
- Fully supports extensible electronic document management for world-class document and record digitization, with aggressive pricing.
- Successful electronic records management requires a close customer-vendor relationship – we are here to support you for success.
- Total Tracking Visibility (TTV) software blends physical and electronic records.
Mobile Computing
- To achieve most effective records management, scanner and tablet mobile computing is core to the required capabilities of the file management system
- Files move from person-to-person and place-to-place after check-out, meaning that files-in-circulation must be inventoried on an ongoing basis so that staff know where files are located right-now
- The mobile scanner includes software that utilizes frequency of scanner beeps, cold-warm-hot graph and 0 to 100 numeric index to guide Users right to needed files
Electronic Records
- FileTrackerIoT is available with cost effective and user-friendly capabilities for attaching electronic documents to software document and file folder database records
- Fully supports extensible electronic document management for world-class document and record digitization, with aggressive pricing
- Successful electronic records management requires a close customer-vendor relationship – we are here to support you for success
- FileTrackerIoT blends physical and electronic records
Unlimited Capabilities
- Total Tracking Visibility (TTV) software fully leverages the capabilities of RFID and barcoding to optimize records management
- Rapid and cost effective software configuration to meet each customer’s exacting needs
- Complete audit trail ‘historical records’ of all activities related to all documents, records and archives
- Unlimited standard and custom records management reports
Unlimited Capabilities
- FileTrackerIoT fully leverages the capabilities of RFID and barcoding to optimize records management
- Rapid and cost effective software configuration to meet each customer’s exacting needs
- Complete audit trail ‘historical records’ of all activities related to all documents, records and archives
- Unlimited standard and custom records management reports
Mature, Robust and Proven File Tracking Software on Total Tracking Visibility (TTV) platform
Revolutionize your records management system with FileTrackerIoT
The Best Predictor of Future Success is Prior Performance
