File and Archive Locations
File # 142001
Contract file
Active
File # 142001
Criminal Case
Active
Radio Frequency Identification: Monitoring File, Document,
and Archive Locations
We have been experts in RFID file tracking systems since 2006, across many industries and applications.
Total Tracking Visibility (TTV) software fully leverages RFID technology
RFID Check-in and Check-out
Passive Tracking at File-room Doorways
Real-time Tracking Throughout Facilities
Inventory Files-in-Circulation to Update Locations
Rapidly Locate Needed and Missing Files
Prevent unauthorized removal of files
Top RFID file tracking system with file and archives tracking and security technologies to automate and secure your operations.
- Import or enter data about documents, files, archives and personnel.
- Establish parent-child relationships between documents, files and archives.
- Define User software privileges and rights.
- Define staff and physical locations for pinpoint tracking.
- Manage record and archive life-cycle management, including active, inactive, archives, permanent or destoyed.
- Establish and manage Task List and Workflows.
- Complete audit trail history and unlimited standard and custom reports and forms.
Computerized records management software
- Import or enter data about documents, files, archives and personnel.
- Establish parent-child relationships between documents, files and archives.
- Define User software privileges and rights.
- Define staff and physical locations for pinpoint tracking.
- Manage record and archive life-cycle management, including active, inactive, archives, permanent or destoyed.
- Establish and manage Task List and Workflows.
- Complete audit trail history and unlimited standard and customer reports and forms.
Computerized records management software
Place Radio frequency identification tags (RFID) on folder fronts, side tab and/or top tab.
Many sizes and styles of RFID or RFID/barcode labels are available, sequential from rolls or printable utilizing your Unique ID and folder / archive data identifiers.
Utilize RFID file and archives labels for batch check-in and check-out, for performing rapid inventories of files-in-circulation or in storage, for real-time tracking throughout facilities, to find needed-missing files and to prevent unauthorized file movements.
Automate singular or batch check-in and check-out of folders and archives with USB RFID scanner.
RFID labeling of folders and archives
Place RFID labels on folder fronts, side tab and/or top tab.
Many sizes and styles of RFID or RFID/barcode labels are available, sequential from rolls or printable utilizing your Unique ID and folder / archive data identifiers.
- Utilize RFID file and archives labels for batch check-in and check-out, for performing rapid inventories of files-in-circulation or in storage, for real-time tracking throughout facilities, to find needed-missing files and to prevent unauthorized file movements.
Automate singular or batch check-in and check-out of folders and archives with USB RFID scanner.
RFID labeling of folders and archives
- Documents, files and archives can be labeled with barcode and/or RFID.
- Folders can be scanned one-at-a-time or in stacks, boxes and carts all-at-once.
- FileTrackerIoT enables file request and ready-for-pickup notifications to further streamline file tracking.
Check-Out and Check-In
- Documents, files and archives can be labeled with barcode and/or Radio frequency identification technology.
- Folders can be scanned one-at-a-time or in stacks, boxes and carts all-at-once.
- RFID file management system enables file request and ready-for-pickup notifications to further streamline file tracking.
Check-Out and Check-In
Find-a-File mobile scanner solution transmits radio waves 20’+ to rapidly locate needed files, requiring less than 30 seconds per work area.
- Enter or select one or multiple files that need to be located, for a one-path location of needed files with a single Search.
- Scanner beeps when a needed file or archive is located, so that the identified file’s locations can be pinpointed.
- Scanner utilizes frequency of beeps, cold-warm-hot color scale and 0 to 100 numeric index to guide Users right to needed files.
Find-a-File
Find-a-File mobile scanner solution transmits radio waves 20’+ to rapidly locate needed files, requiring less than 30 seconds per work area.
- Enter or select one or multiple files that need to be located, for a one-path location of needed files with a single Search.
- Scanner beeps when a needed file or archive is located, so that the identified file’s locations can be pinpointed.
- Scanner utilizes frequency of beeps, cold-warm-hot color scale and 0 to 100 numeric index to guide Users right to needed files.
Find-a-File
Would you like to improve your records management practices and filing systems?
- Mobile RFID scanners have a detection distance of approximately 20’/6 meters +.
- Mobile scanner scans Location barcodes on office door frames and at other work areas to define the locations at which files are being inventoried.
- The scanner rapidly scans all files a each location to update the software with current file locations.
- The scanner also uses beep speed, color-scale and numeric index for finding files.
Trace, Inventory and Locate Files
- Mobile RFID scanners have a detection distance of approximately 20’/6 meters +.
- Mobile scanner scans Location barcodes on office door frames and at other work areas to define the locations at which files are being inventoried.
- The scanner rapidly scans all files a each location to update the software with current file locations.
- The scanner also uses beep speed, color-scale and numeric index for finding files.
Trace, Inventory and Locate Files
- RFID antennas can be placed at file and storage room doorways to passively track files, archives and personnel as they enter or exit the storage areas.
- Motion sensors can be utilized to establish direction-of-travel (IN or OUT) for automated check-in’s and check-out’s.
- Personnel can be assigned RFID ID cards that will automatically track files to the staff person removing files.
Antennas, alarms and cameras can be installed at RFID doorways to trigger alerts if a file or archive approaches a doorway that is not authorized for removal.
Passive Tracking at File Room Doorways
- RFID antennas can be placed at file and storage room doorways to passively track files, archives and personnel as they enter or exit the storage areas.
- Motion sensors can be utilized to establish direction-of-travel (IN or OUT) for automated check-in’s and check-out’s.
- Personnel can be assigned RFID ID cards that will automatically track files to the staff person removing files.
Antennas, alarms and cameras can be installed at RFID doorways to trigger alerts if a file or archive approaches a doorway that is not authorized for removal.
Passive Tracking at File Room Doorways
- Documents, files and archives are labeled with RFID (radio wave) labels that enable real-time tracking as they travel throughout facilities.
- RFID antennas connect to a customer’s computer network and are ‘named’ in the database as a specific place/location.
When a file passes in proximity of a ceiling RFID antenna, the software is automatically updated with the current location of the file.
Real-Time File Tracking throughout Facilities
- Documents, files and archives are labeled with RFID (radio wave) labels that enable real-time tracking as they travel throughout facilities.
- RFID antennas connect to a customer’s computer network and are ‘named’ in the database as a specific place/location.
When a file passes in proximity of a ceiling RFID antenna, the software is automated updated with the current location of the file.
Real-Time File Tracking throughout Facilities
- Prevent Unauthorized File or Archive Movements.
- RFID antennas can be placed within facilities and at exits to prevent the unauthorized movement or removal of documents, files and archives.
- RFID antennas can detect both the item(s) being moved, the person moving items and the direction that the person is walking (into or out of a RFID detection zone or doorway).
- Alarm, flashing lights and cameras are triggered based on authorizations and business rules.
- Software, email and SMS are automatically triggered based on business rules and designated authorities.
Prevent Unauthorized Removal of Files
- Prevent Unauthorize File or Archive Movements.
- RFID antennas can be placed within facilities and at exits to prevent the unauthorized movement or removal of documents, files and archives.
- RFID antennas can detect both the item(s) being moved, the person moving items and the direction that the person is walking (into or out of a RFID detection zone or doorway).
- Alarm, flashing lights and cameras are triggered based on authorizations and business rules.
- Software, email and SMS are automatically triggered based on business rules and designated authorities.
Prevent Unauthorized Removal of Files
Total Tracking Visibility (TTV) revolutionizes records management with elite software, barcoding, and RFID file tracking system.
Total Tracking Visibility (TTV) software revolutionizes records management with elite software, barcoding and RFID technologies
FileTrackerIoT revolutionizes records management with elite software, barcoding and RFID technologies
Frequently Asked Questions related File management
RFID file tracking eliminates the need for line-of-sight scanning required in barcode systems. RFID tags can be read automatically and simultaneously, even when files are inside boxes or cabinets. This allows RFID archive file tracking to deliver true real-time visibility, faster audits, and automated check-in/out without manual scanning.
Yes. RFID file tracking can be applied to both individual documents and entire file folders. Ultra-thin, adhesive RFID tags can be attached to single pages or sleeves, making RFID archive file tracking ideal for legal, healthcare or government records that require item-level precision.
The cost of RFID file tracking varies depending on the number of tags, readers, and the size of your archive. A typical RFID archive file tracking deployment ranges from a few thousand dollars for small offices to enterprise-level installations with multiple readers and thousands of tags. The return on investment comes from labor savings, faster audits, and fewer lost files.
RFID file tracking systems use encrypted databases, role-based permissions, and secure reader networks. Only authorized users can view file locations or movement logs. This makes RFID archive file tracking highly secure for government, legal and financial institutions where confidentiality is critical.
Most RFID file tracking tags are reusable. When a document or folder is retired, the RFID tag can be re-encoded or reassigned, making RFID archive file tracking cost-effective and environmentally friendly over the long term.
Yes. RFID file tracking systems can be configured with real-time alerts. If a file leaves a designated zone or passes through an exit without authorization, the system instantly triggers an alarm or notification, strengthening RFID archive file tracking security.